If there’s one thing that just about all business owners have in common it’s a never-ending to-do list. You’re being pulled in a dozen different directions and have twenty (or more) things you have to get done ASAP. Until someone figures out a way to add a few more hours to the day, making the most of your available time is critical to your ongoing success. That being said, here are a few tips to help you maximize your productivity.
Write it Out – When you’re busy trying to keep so many balls in the air it can be easy to get bogged down and lose steam. It’s also more likely that some stuff will inevitably slip through the cracks. To avoid this, try sitting down each evening and listing out your duties for the following day, in order of importance. This will help keep you focused and on track and also prevent you from missing something along the way.
Use Time Blocks – Scheduling out your day by activity is another way to tackle your ever-growing to-do list. The key to this is blocking out time on your daily calendar during which you will focus on one thing only and not get distracted. For instance, schedule one hour each morning to go through your email in-box and an hour in the afternoon for returning phone calls.
Minimize Meetings – If there’s anything that can kill productivity it’s needless meetings, yet countless businesses are still caught up in the false idea that they’re simply a part of life. While gathering your team from time to time is important, you should only do so when it’s absolutely necessary. Before scheduling a huddle, ask yourself if the issue at hand could be addressed another way, such as via email.
Take Advantage of Tech – Today’s technology has made it easier for busy professionals to stay on task and also remain connected, regardless of where they happen to be working. Take advantage of this by opting to work from home rather than wasting time sitting in traffic, or use your travel time to get caught up on tasks such as phone calls and emails.
Go Paperless – Not only is going green better for the environment, but it can also do wonders for your productivity. Why? Well, when you no longer have to trek into the office to grab that file or dig through piles of paperwork to locate that one document you need, you’ll be able to focus on more important business matters.
Delegate – Finally, whenever possible, delegate some of the tasks on your to-do list to someone else on your team that you can trust to get the job done. This will free you up to handle those duties that cannot be performed by anyone other than yourself, such as signing checks and making critical decisions about the growth and future of your business.
What life hacks have you mastered that have made you more productive? Please share in the comments below.